Still managing business trips over WhatsApp? There’s a better way!
Seriously, and you know the drill.
Your sales guy needs a ticket to Bangalore, someone else is booking a hotel in Hyderabad, and your admin team is chasing down boarding passes and reimbursement receipts… all while switching between 6 apps, 10 emails, and 3 WhatsApp groups.
By the end of the month, you have no idea how much your company spent on travel and worse, no idea if any of it could’ve been cheaper or better organized.
If this sounds familiar, you’re not alone.
Thousands of Indian startups and mid-sized companies are facing the same chaos every week.
That’s why corporate travel management companies (CTMs) are gaining so much attention in 2025. They help growing businesses handle travel like pros with centralized bookings, real-time tracking, negotiated rates, and yes, even 24×7 support when someone misses a flight at 2 a.m.
In this blog, I’ve shortlisted 9 of the best corporate travel management companies in India to help you stop wasting time and money on unmanaged travel chaos.
Whether you run a startup, manage HR, or handle admin operations, this list will help you find the right partner to simplify business travel, once and for all.
What is a corporate travel management company and why do you need one?
Let’s say your team needs to travel to Mumbai for a client pitch.
What usually happens?
- Someone books the flight from their personal account
- Hotel confirmations are sitting in someone’s inbox
- One person forgets to book the return
- No one knows the total cost until the finance team follows up which usually happen weeks later
- The boss doesn’t approve the budget till the last minute
(Though, to be fair, some bosses do it right. Shout out to you if you’re one of them.)
That’s exactly the kind of mess a corporate travel company helps you avoid.
Here’s what a good CTM partner does:
- Centralizes all bookings: flights, trains, hotels, everything in one dashboard
- Sets travel policies so employees don’t overspend
- Automates approvals, no more chasing your manager
- Gets better deals through volume discounts
- Tracks expenses in real-time with easy reporting
- Offers 24×7 human support in case of cancellations, delays, or goof-ups
I believe you got the idea but if you’re still thinking, “We’re a small company, do we need this?”
Yes, absolutely! Especially if:
- You have more than 5 people traveling regularly
- You’re losing time or money to last-minute bookings
- You want more control over budgets and reimbursements
- You’re scaling and want systems in place before it’s too late
Think of it like this:
Would you manage payroll manually after 20 employees? No.
So why manage travel manually when your team is constantly on the move?
So let’s start with the list curated just for you and your team!
List of 9 best corporate travel management companies in India you can rely on
These are the 9 top corporate travel companies in India trusted by teams big and small. From flights and bookings to wellness retreats, they’ve got you covered. Let’s get started.
FCM Travel India
If your company has grown beyond booking flights on MakeMyTrip and chasing invoices over email, FCM might be exactly what you need. They don’t just “manage travel”, they embed into your team like an operations partner. For fast-scaling companies or large teams, FCM brings structure, savings, and serious peace of mind to business travel.
I recently heard about a mid‑sized tech firm in Pune that reduced its travel bill by 10% simply by switching to FCM. Their AI platform flagged cheaper routes and helped prevent policy breaches, even before the admin noticed.
What makes them great for corporates
- Acts like an extension of your in-house team, not just a vendor
- Global consistency paired with local execution
- Offers a powerful travel management platform with personalized dashboards and 24/7 support
- Data-driven insights to help you plan smarter and avoid overspending
- Safety alerts and duty-of-care tools built-in, perfect for travel admins managing large teams
- Trusted by Fortune 500 clients who’ve switched after years with other TMCs
Headquarters / India office
601B, 6th Floor, Skyline Icon, Chimatpada, off Andheri-Kurla Road, Marol, Andheri East, Mumbai, Maharashtra, India – 400059
Thomas Cook India
If you’ve been anywhere in India, chances are you’ve heard of Thomas Cook. But what many don’t realize is how deeply embedded they are in corporate travel. From startups to multinational giants, Thomas Cook India runs like a Swiss army knife offering everything from self-booking tools to emergency travel desks, all under one roof.
Set up in 1881, Thomas Cook India has a mix of old-school reliability and new-age tech that makes them a solid pick for companies with complex travel needs.
What makes them great for corporates
- All-in-one travel services: Flights, rail, hotels, MICE, visas, forex, insurance and more
- Trusted by major sectors like banking, FMCG, tech, and manufacturing
- Smart travel tech: self-booking tools, booking bots, expense management and approval flows
- “Clicks & Bricks” model: physical branches + digital-first tools = flexibility for your team
- Deep data analytics and dashboard reporting for smarter decision-making
- Presence in over 25 countries and 200+ cities across India with a strong pan-India teams
Headquarters / India office
Thomas Cook Building, Dr. D. N. Road, Fort, Mumbai – 400001, Maharashtra
CWT (Carlson Wagonlit Travel)
A friend in an event agency shared that their team was stuck mid-flight but CWT’s travel counselors rerouted them within 30 minutes. Talk about relief.
If you’re managing travel for a fast-moving global team or an industry that never sleeps like pharma, media, or energy, CWT feels less like a vendor and more like a co-pilot. Their strength lies in making corporate travel smart, safe, and sustainable, while still giving your employees a top-notch experience whether they’re flying to Mumbai or Mozambique.
What makes them great for corporates
- 24/7 travel management backed by expert consultants and the myCWT app
- Specialized support for industries like pharmaceuticals, oil & gas, entertainment, and sports
- Powerful business intelligence tools that turn complex travel data into real ROI
- Integrated sustainability solutions to track and reduce carbon footprint
- Proven record of managing 14,000+ events (virtual, hybrid, and in-person) across 139 countries
- Trusted by governments, Fortune 500s, and fast-scaling companies alike
Headquarters / India office
3rd Floor, Tower B, Building No. 8, DLF Cyber City, Phase II, Gurgaon – 122002, Haryana
BCD Travel India
Imagine having a corporate travel partner who doesn’t just “book trips,” but actually boosts productivity and saves serious money. That’s BCD Travel for you. With over 98% client retention, they clearly know how to keep companies (and their travelers) happy. Whether you’re a small startup scaling operations or a multinational managing thousands of bookings, BCD brings the tech, the team, and the trust.
What makes them great for corporates
- Operates in 170+ countries with 24/7 traveler support
- Platinum-rated by EcoVadis for sustainability
- End-to-end services: flights, hotels, visas, transfers, even train bookings
- TripSource app simplifies travel bookings into just a few clicks
- $1B+ invested in tech including virtual payments, invoice automation, and predictive travel recommendations
- Proven success story: Helped Daimler save $27 million annually just by optimizing the booking process
- Great for industries like aerospace, life sciences, energy, and media
- Offers personalized VIP services for senior execs and international travelers
Headquarters / India office
DLF Cyber City, Phase III, Gurgaon – 122002, Haryana
American Express Global Business Travel (Amex GBT)
If you’ve ever worked at a mid-to-large company, chances are your travel bookings went through Amex GBT at some point. They’re basically the OGs of corporate travel, reliable, structured, and super customized for businesses that run frequent national or international trips. I once met a founder who literally outsourced his entire CXO team’s travel planning to Amex GBT for six months, that’s the kind of trust they’ve built.
What makes them great for corporates
- One of the most globally recognized corporate travel solutions
- Offers end-to-end management from booking to expense tracking
- Special travel tech platforms: Neo1, Egencia, Select, and Ovation
- Serves companies across industries like tech, legal, finance, and manufacturing
- Strong focus on duty of care, traveler safety, and 24/7 support
- Trusted by 20,000+ businesses worldwide
- Option to customize travel policies and approval workflows
Headquarters / India office
Level 5, C Wing, One BKC, G Block BKC, Bandra Kurla Complex, Bandra East, Mumbai, Maharashtra 400051
MakeMyTrip for Business
MakeMyTrip built myBiz for exactly the kind of teams that need speed and savings when planning travel. I’ve seen startups, mid-sized companies, and even large teams use it like their in-house travel dashboard and it’s that smooth. The biggest perk? You get the familiarity of MMT with a layer of corporate perks and policy control. Great for teams who don’t want to complicate travel booking.
One example? A friend’s brother runs a distribution business, and their company recently booked a full 5-day, 6-night team incentive trip to Goa through MMT. Flights, hotels, airport transfers, all bundled, all managed. The entire experience was hassle-free and saved the company time and money compared to organizing everything separately.
What makes them great for corporates
- Trusted by 59,000+ Indian businesses
- Centralized dashboard for admins, bookers, and traveling employees
- Special corporate flight fares and myBiz Assured hotels
- Real-time travel policy enforcement
- Detailed reports, GST-compliant invoices, and expense visibility
- Connected via both web and mobile apps
- Dedicated support and fast onboarding, set up in just 3 steps
Headquarters / India office
Tower A, SP Infocity, 243, Udyog Vihar, Phase 1, Gurgaon – 122016, Haryana, India
ITILITE
If your team wants to cut travel costs without turning every trip into a spreadsheet nightmare, ITILITE is a corporate travel company in India that is worth a serious look. I know a founder friend who switched to them just to avoid the back-and-forth between finance and ops every time someone booked a flight.
Within weeks, they saw actual savings and way less chaos. It’s built for modern teams who want visibility and control without making employees hate the booking process.
What makes them great for corporates
- Up to 30% savings on business travel through policy controls and employee incentives
- Unified travel + expense platform with no need for separate tools
- Real-time policy enforcement and approval workflows
- Transparent, pay-per-trip pricing (no subscriptions!)
- 30-second response time on support via chat, call, or email
- Integrates with major systems like ERP, HRMS, and SSO
- Trusted by fast-scaling startups and mid-size businesses across India
- Recognized as a High Performer by G2 and Category Leader by GetApp
Headquarters / India office
No. 18, 1st Cross, 1st Main Road, Domlur II Stage, Bengaluru – 560071, Karnataka, India
TravelPerk (India Ops)
TravelPerk is a corporate travel management service in India that’s built for the modern workplace. I first stumbled upon their platform while helping a friend set up business travel for her sales team, and wow, it was smooth.
TravelPerk isn’t just another travel agency; it feels like a well-oiled digital machine that takes the chaos out of corporate travel. The experience was fast, transparent, and surprisingly stress-free.
What makes them great for corporates
- All-in-one dashboard to book, manage, and track business travel
- Global inventory: flights, hotels, Airbnb, trains, cars, all in one place
- 24/7 human support with a <1 min response time
- Cancelled trip? Get 80% of your money back
- Built-in VAT reclaim system where you can claim back up to 25% of costs
- Powerful policy controls for finance and travel managers
- Includes TravelCare: real-time alerts and risk management for traveler safety
- Trusted by giants like Airbus, Hotjar, WWF, and fast-scaling Indian teams too
Headquarters / India office
No physical India office listed publicly, but they serve Indian companies through their global support & remote demo setup. Their headquarters are located in Barcelona, Spain.
Varanasi Excursion
Not every business trip is about boardrooms and airport lounges. Sometimes, it’s about slowing down, reconnecting, or offering your team a deeper kind of experience. If you’re planning a leadership retreat, spiritual offsite, or corporate wellness getaway, Varanasi Excursion is the partner you didn’t know you needed.
Rooted in Varanasi but operating across India, they help companies like yours to design meaningful journeys from riverside reflections in Kashi to quiet mornings in the Himalayas or heritage trails through Rajasthan. It’s not traditional corporate travel, and that’s exactly the point.
What makes them great for corporates
- Good for team trips, wellness breaks, leadership meetings or peaceful group getaways.
- They plan private tours just for your team with real, honest experiences. No tourist crowds or fake spots.
- Best for companies that want to give their team something meaningful, not just another hotel stay.
- They manage everything like rooms, transport, local help and activities, so you don’t have to.
- Safe, helpful and easy to adjust based on your group size, interests and travel style.
Headquarters / India office
Office Number 46, Cantonment Road, Varanasi – 221001, Uttar Pradesh, India
Comparison table: Best corporate travel management companies in India (2025)
| Company | Ideal For | Key Features | Booking Support | Known For |
| FCM Travel India | Large enterprises | Global network, advanced reporting, policy compliance | 24/7 human support | Personalized service, scale |
| Thomas Cook India | Mid to large-sized businesses | Visa help, travel insurance, forex, full-service TMC | Call & branch help | Long-standing trust |
| CWT India | Multinational firms | Data security, travel insights, mobile app | 24/7 global support | Compliance & analytics |
| BCD Travel India | Global businesses | Risk management, CO2 tracking, policy tools | Dedicated agents | Sustainability + safety |
| Amex GBT (India) | High-budget corporate clients | AI tools, real-time insights, VIP support | 24/7 premium support | Executive-grade experience |
| MakeMyTrip for Business | SMEs and startups | Quick booking, self-serve platform, GST billing | App & chat | Ease of use, fast onboarding |
| ITILITE | Mid-sized tech-forward companies | 100% policy compliance, spend control, integrations | 30s response time | Cost savings, automation |
| TravelPerk (India Ops) | Remote-first or flexible workplaces | Flexible bookings, carbon offset, real-time updates | App & live chat | Transparent pricing, flexibility |
| Varanasi Excursion | Purpose-driven companies & team retreats | Spiritual/cultural trips, full trip planning, safe travel | Local support | Offsite + wellness-based travel |
How to choose the right corporate travel partner
Not every travel company will fit your business needs. Here’s what to look for:
Understand your travel volume: If your team travels frequently or across countries, go with a provider that offers global support and negotiated rates.
Check policy compliance tools: Make sure the platform helps enforce your travel policy and avoid out-of-policy bookings.
Look for support speed: Emergencies happen. Choose a company that offers 24×7 live support (not just chatbots).
Ease of booking and reporting: Your employees should be able to book quickly, and your finance team should get clear reports.
Customization for special needs: Whether it’s spiritual retreats, offsites, or wellness-focused tours, pick a partner that can personalize your trip.
Which travel partner feels right for your team?
Every company travels differently.
Some are chasing deals across cities, while others are looking for moments of quiet reflection and team bonding. The best travel partner is the one who understands your goals and makes the process easier, safer, and more meaningful.
If you’re looking for more than just flights and hotels, something deeper, something your team will remember, you can consider Varanasi Excursion.
We’re not just travel planners; we help create experiences rooted in culture, calm, and connection. Whether it’s an offsite, a leadership retreat, or just a break from the hustle, we’ll handle the details with care.
Let’s help your team explore, reflect, and return recharged.
Ready to plan something real? Visit Varanasi Excursion website or call 📞 +91 9005104999.
